Douglas County Property Search
The Douglas County Office of Clerk and Recorder is responsible for recording, indexing, and preserving real estate documents. Individuals may conduct a property search to confirm the status of a property before purchase, settle property disputes, and other issues related to wills, inheritances, and property shares.
Only recorded property documents are available on the database of the Douglas County Recording Office. Recording services are not free. Interested individuals can view the list of fees provided by the Recording Office. Note that any documents presented for recording must comply with these requirements:
- A top margin of 1 inch on the top of the document and a ½ inch at the bottom and side margins
- Include names of the Grantor and Grantee
- For Deed transfers, include the mailing address for the Grantee (buyer of the property) and a complete legal description.
Are Douglas County Property Records Public?
Yes. In compliance with the Colorado Open Records Act (CORA), Douglas County property records are open to the general public. Any interested person can inspect and copy Douglas County Public Records from the appropriate record custodians. Although property records are publicly available, certain property information is considered private and restricted from public disclosure. For example, under Colorado’s Address Confidentiality Program, survivors of sexual assault, and domestic violence are provided with a substitute address to hide the location of their actual residence.
Where to Perform a Douglas County Property Lookup
Individuals can request property records at the Douglas County Clerk & Recorder’s Office online or in person. Online requests can be made through the Landmark Web Search portal. The search criteria are by name, document type, book/page number, consideration, reception number, record date, or legal description. Alternatively, individuals can visit the Clerk & Recorder’s Office Recording Division to request copies of property records. The Division is usually open from Monday to Friday from 8 a.m. to 5 p.m. Locate the Office at:
301 Wilcox Street
Castle Rock, CO 80104
Phone: (303) 660-7446
Fax: (303) 814-2776
Email: recording@douglas.co.us
Regular copies of property documents cost $.25 per page, certification of documents cost an additional $1 per document, and copies of plats and oversized documents cost $1.00 for the first page and $.75 for every extra page.
How to Perform a Property Owner Lookup in Douglas County
The Douglas County Assessor’s office maintains an Advanced Search and Reports online database where inquirers can find detailed records of a property, including the owner’s information. The database lets users view property information across seven data categories - Property Ownership & Location Report, Parcel Value Report, Property Improvement (Occupancy) Report, Property Improvement (Segments) Report, Building Summary Report, Sales Information Report, Valuation History Report.
To conduct a search on the database, uses can enter property information under the following search criteria:
- Account Information - Account number, State Parcel number, Account Type, Appraisal Type, Owner Name, Property Value, Neighborhood, Neighborhood Ext, and LEA.
- Building Attributes - Square Footage, Property Quality, Year Built, Property Style/Built As, Basement Square Footage, and Building Use.
- Sales information - Sale Price, Recording Number, Grantor, Grantee, Deed Type, and Sale Date.
- Subdivision Attributes - Subdivision Name, Block, Tract, Filing Description, Lot, and Recording Number.
- Tax Authority information - Tax District and Tax Authority.
- Address - Street Number, Street Name, City, and ZipCode.
- Land Attribute - Township, Range, Land Attribute, Section, Land Use, and Acre size.
Individuals can also lookup property owner information by visiting the County Assessor’s office during business hours. Once an inquirer satisfies the search criteria, the office will release the desired records.
How to Find Douglas County Property Records Online
Douglas County property records are available online on the County record custodians’ websites and third-party aggregate databases. The Douglas County Clerk and Recorder’s Office has a comprehensive online database called LandmarkWeb. This portal enables users to access property records information by conducting a search by name, document type, book type and page, case number, or record date.
To perform a Douglas County property search on third-party websites, inquirers must enter the property’s address and owner’s name in the search field provided. Note that third-party databases charge a fee for their service.
How to Find Property Owner by Address for Free
To find Douglas County property owners by address, individuals can use the search feature on the County Assessor’s website. On the homepage, enter the property’s address in the search space provided. The website automatically generates relevant property records to the search query. Click on the desired record to see the owner’s information.
Douglas County Property Tax Lookup
Inquirers can find property tax information online on the Tax Account Search Portal of the Douglas County Treasurer’s website. On the portal, users can conduct a search by entering the property’s account number, owner name, parcel number, or situs number.
Individuals can also make in-person requests at the Douglas County Treasurer’s Office. Office hours are 8 a.m. to 5 p.m., Monday through Friday. The requester must be able to provide basic information about the property to facilitate the search. The Office is located at:
Douglas County Treasurer’s Office
100 Third Street, Suite 120
P.O. Box 1208
Castle Rock, CO 80104
Phone: (303) 660-7455
Fax: (303) 942-3706
Email: dctreasurer@douglas.co.us
Conducting property tax lookup is a necessary step in real estate transactions. Buyers need tax information to determine if they can afford all the costs of owning a property. This potentially helps to avoid financial surprises, penalties, and even foreclosure.
How to Find Douglas County Property Appraiser
The Colorado Department of Regulatory Agencies (DORA) provides an Online Database where individuals can look up licensed Real Estate Appraisers in Douglas County. The search criteria are by license number, name, or Zip. Users can also click the “Generate List” link below the search tool to download a list of active appraisers in Douglas County. Alternatively, requesters can visit the Colorado Division of Real Estate (DRE) during office hours. Appointments must be scheduled for in-person requests. The Office is located at:
Colorado Division of Real Estate
1560 Broadway,
Suite 925
Denver, CO 80202
Phone: (303) 894-2166
Toll-Free: (800) 886-7675
Fax: (303) 894-2683
Property appraisers are real estate professionals who provide expert and unbiased opinions of the market value of properties. They assess a property's interior and exterior condition, evaluate its amenities, and analyze similar properties to prepare written reports on property values.
Douglas County Property Assessor
The Douglas County Property Assessor is a government official who is responsible for estimating the value of all taxable property within the county. The Assessor performs the following functions:
- Inspects new constructions in the county
- Prepares fair and correct property valuations based on objective market standards
- Inspects major improvements to existing structures, ensuring that each property’s physical inventory is current
- Approves property tax exemptions.
The Douglas County Property Assessor can be contacted at the following address:
301 Wilcox Street
Castle Rock, CO 80104
Phone: (303) 660-7450
Email: Assessors@douglas.co.us
